Privacy Policy for the Official Website of the City of Atoka
The City of Atoka encourages its residents and visitors to access the City’s official website for important information and resources related to our community and local government. The purpose of the municipal website is to provide timely information to citizens and other parties regarding municipal services and municipal activities and to promote the public health, safety and welfare of the Atoka community. The City of Atoka homepage is not intended to be a forum for expressive activity by members of the public or by government officials; instead it should provide neutral information and data and links that do not espouse specific views. The City’s Office of Communications & Digital Services has the primary responsibility for updating website content.
While we respect the privacy of personal information about the users of this site, the City collects a limited amount of information as necessary to efficiently and effectively operate, maintain and publish this site. Furthermore, as a public agency, all information collected on the City of Atoka website must be treated the same as any written communication of or to the City and is subject to the confidentiality and public disclosure.
Privacy Statement
The City may collect information about visitors who view or download information from its websites through website logs, which are reviewed and analyzed by the City and its third party website developer for the purpose of improving the content of the City’s website and to understand the ways in which the site is being most utilized. The information collected through these website logs is not personally identifiable and neither the City, nor its website developer will use such information to link it with particular individuals that use the City’s website.
Examples of the information collected by the City and its web developer/vendor for this purpose include, but may not be limited to:
- Date – Date the visit occurred
- Time – Time the visit occurred
- Client IP – Unique Internet Protocol (IP) address of the website visitor. The IP address recorded is normally that of the visitor’s Internet service provider.
- Server IP – Unique Internet Protocol (IP) address of the municipal web server accessed.
- HTTP Status – Hyper Text Transfer Protocol (HTTP) error code E.g. “404 Requested Page Not Found”.
- HTTP Request – Identifies the web page or file requested by the website visitor.
- Bytes Sent – Amount of data sent from the web server to the website visitor during that connection.
- Bytes Received – Amount of data sent from website visitor to the web server
- User Agent – Type of web browser or other client software that made requests to the web server.
- Referrer – Uniform Resource Locator (URL) that referred to the requested file.
- Protocol Version – Version of HTTP used by the visitor’s web browser software.
- Personally Identifiable Information – “Personally identifiable information” is information about a person that is readily identifiable to that specific individual. It includes, for example, an individual’s name, street address, e-mail address, or phone number. Personally identifiable information will not be collected unless you voluntarily send an e-mail message, fill out and send an online form, or fill out personal information and send in a survey. Your choice not to participate in these activities will not impair your ability to access certain information or obtain a service online. Unless specifically protected under state law, any information provided may be inspected by the public or disclosed in a legal proceeding.
- Email Senders – Email messages, sent to the City of Atoka Website, will be treated the same as any other written communication to the City. They may be subject to public inspection or legal disclosure and may be saved for a period of time before they are destroyed. Email or other information requests sent to the municipal website may be maintained in order to respond to the request, forward that request to the appropriate agency, or to provide the web designer with valuable customer feedback to assist in improving the site. Email addresses obtained as a result of a request to the municipal site will not be sold or given to private companies for marketing purposes.
- Electronic Form Filers – Any other information provided by a visitor at the request of the City of Atoka, such as the completion and electronic filing of a form, will be considered to be voluntarily provided by the visitor and will be treated in the same manner as information provided in written form or in person during a visit to the agency. Information provided may be subject to public inspection and legal disclosure and may be saved for a period of time before it is destroyed.
- Surveys – Surveys will be used for the purpose stated. If personally identifiable information is collected it may be subject to public inspection and legal disclosure and may be saved for a period of time before it is destroyed.
Email Subscribers
The City of Atoka collects, retains and utilizes the email address of Website visitors only when they volunteer to subscribe to news, alerts, agendas, minutes, and/or other subscription groups on the municipality’s Website. The information is used to administer subscriber accounts and to provide documents requested by Email Subscribers.
Cookies
Definition: Cookies are small text files that a web server may ask your web browser to store, and to send back to the web server when needed. Cookies may be used to store a transaction identifier or other information a user may provide.
We do not use cookies in order to track your activities outside of the city’s website.
Third Party Links
The City reserves the right to determine how and where external links will appear on its website. The City’s web site may contain links to other web sites owned and/or operated by third parties. The City is not responsible for the privacy practices or the content of those other sites, including any policies concerning cookies or other information gathering techniques used at those sites, or concerning the use of any information that is gathered at those sites. It is possible that information gathered at those third party sites will be shared with us or others. You are advised to check those websites’ privacy statements and to be cautious about providing personal information without a clear understanding of how the information will be used. This Notice of Information Practices Policy does not apply to third party web sites linked to the City’s web site.
Changes to Policy/Statement
The City reserves the right to make substantive changes to this privacy policy at any time and will publish a notice of such changes as soon as practicable in advance of or upon the effective date of such changes. Any information collected under this current policy will remain bound by the terms of this privacy statement. After the changes take effect, all new information collected, if any, will be subject to the revised privacy statement.
Disclaimer
Neither the City of Atoka, nor any agency, officer, or employee of the City of Atoka warrants the accuracy, reliability or timeliness of any information published on the City of Atoka website, nor endorses any products or services linked from this system, and shall not be held liable for any losses caused by reliance on the accuracy, reliability or timeliness of such information. Portions of the information may be incorrect or not current. Any person or entity that relies on any information obtained from this system does so at his or her own risk. Various websites may be linked through the City of Atoka website. Visitors to those sites are advised to check the privacy statements of those sites and be cautious about providing personally identifiable information without a clear understanding of how the information will be used.
Contact Information
To offer comments about the City of Atoka website or about information presented in this Privacy Statement, contact cityofatoka@atokaok.org.
